Okay.
Today, what we're talking about is going through the process
for, entering recording flex hours.
And joining us today at the FRC is myself and say as usual,
but then we also have Justine, Bühler,
joining us as well.
And she may or may not say hi because she's a little sick,
so she's just going to give me a crying emojis.
Justine, is there a.
Website with the instructions
besides the form, or is it just the form?
It is just the form.
But please put it on the homepage for the VRC
and then you can also find the form and you know my.sbcc.edu.
Perfect. Yeah.
I'm just making sure I wasn't missing something.
So if you aren't familiar with the new portal,
you should start getting yourself familiar with this article.
But if you go to my.sbcc.edu
and go in to the faculty, box here
and go down to resources at that, it'll.
This scrolls inside of here so you don't see the resources.
You just need to scroll down, click on resources,
and that'll open it up in a new, window.
And right in the middle
is the, faculty loaded compensation.
And then your part time and full time, forms.
So for part time faculty,
your flex hours are determined by your hours in Flac.
So you'll look at your faculty letter in conversation.
Teaching a three unit class makes it easy for me.
It's three hours.
So my, FLAC would be three.
And so that's the easy way to calculate that.
I'm not going to open this up because I don't we I'll see my paycheck.
And then you would go through this
form here and we'll come back to this in a second.
And then for full time, you're doing 60 hours of flex
through the entire, academic year.
Probably tells me on the form, but I want to say
what what data sets actually do for people just, you know,
it's always do.
May 31st.
The last 31st.
Perfect.
What's changed is
you can faculty can track hours however they want.
If you've done the majority of your flex hours
through the Vision Resource Center,
you can use your hours there.
So make sure that they're,
they're tagging up or they're adding up to the right, hours.
If you want to, track
your hours on a Google Doc spreadsheet,
can they use tablets and chisels?
They want to just, you know,
pen and paper, those kind of things, and take a picture of it and upload.
They could, they could upload a picture where you want to
track it and total your hours is fine.
So let me start with the full time form.
I'm not going to read this in hours, but it talks about the,
you know, what the eligibility hours and all that kind of stuff are.
And then there's, the requirements and facts you goes through.
What what qualifies as, flex or not?
It's a Google form.
Enter your email address, your, name,
whether you attended the fall kickoff.
Again, this is only for full time faculty. And,
because those are required for full time faculty.
So you choose one of these areas.
If you didn't attend, you might have to use, stick leave.
So there that's in there.
Section two is the individual flex activities.
So the remaining after the two in services is 44 hours
that you have to track by yourself.
So conferences count.
So you put in how many hours you attended conferences and those kinds of things.
Instructional activity. So
training with the FRC,
developing a curriculum, developing new technologies, those kinds of things.
So fall inside of here.
The mental our college activities with volunteer.
And again, you're
just basically typing in what you did and how many hours the hours that.
Correct. Just, you know,
yes. That's correct.
And then the last two things I want to get down to
at the bottom here is however you set up your hours.
So if you want to just enter them on a Google doc,
you have a spreadsheet that automatically totals that.
Whoever it is, you would then add that file here
so it can be a word document, a PDF, and you would just upload the file.
If you've collected your hours in the Vision Resource Center,
if you record all of them in there, instead of uploading a file,
you can just click this button and say, I recorded all my hours in the VRC.
Well, let's say you did 20 hours in the VRC and 24 hours outside.
You would submit your 24 hours up here and then just say,
I recorded some of my hours in the VRC
and then that's that'll be collected by, just Dina.
Is that correct?
Yep, yep.
And then you just hit submit and that's that's all there is to it.
On the part time side,
it's a little bit different, but very much similar.
Again, it goes through the requirements.
The biggest difference again is you're only entering in for the hours
that you need for this semester.
So that'll be on the the whatever your hours are.
Name email address.
How many flex flex hours you need to submit.
So you go into your slack.
We have a video here that walks you through that process
of finding what that hours are.
So let's say you have three hours to enter.
You'll enter three here.
Did you complete your flex hours?
Yes, I did,
and that's it.
Right?
It is so simple.
It's almost like the next,
Let me see.
It makes me want to fill this out so I can hit the next screen.
And it's basically the lot.
Then the second screen is, the same thing, right?
It's just the,
it's the individual part where you have to detail your activities.
Okay. You can type at the same time.
Put three in here next.
And then it's the same categories
that I went through just earlier.
Or you can add the file.
There's no VRC link on here.
Now we should add that VRC on this one just in a.
Yeah I thought that was there.
Thank you.
Yeah okay.
It used to be there.
It did. Is it on the first page.
It wouldn't make sense. I didn't see it.
Oh how odd.
I will go in and fix that. Yeah. So,
Something happened when that got copied over from.
Yeah, I, I refreshed it, you know, from the, the fall on that.
Yeah. That question is missing.
So there should be another question
here at the end that just if you recorded your flex hours.
So especially like,
Duane specifically, maybe even run.
Oh hi, Shirley and Arden. And so you guys up in there.
But I'm thinking Duane
probably has enough hours to have just attending BRC workshops.
Very possibly.
Or will at the end of the semester, you just check that button and hit submit,
and that's all there is to it.
Like,
Justine had mentioned earlier
in the home page of the Vision Resource Center,
depending on your load, there's also,
do I not see it because of my role?
The forms are right here.
Correct. Justine.
Yes. Yeah.
So when you log in to the Vision Resource Center
over on the left side, it says welcome.
Depending on your role, if you're part time
faculty as your primary role, you'll see a link here to that same form.
And if you're a full time faculty, you'll see a link to the full time, form.
There.
And that is the new process.
So either coming to the Vision Resource Center to enter the form or going into
my.sbcc.edu going to faculty tab and then resources here,
then finding the correct form and fill it out
from one of these two
questions, clarifying anything I can help to make it easier.
And we'll we'll have another one of these towards the end of the semester.
And then we'll have drop in hours during the last week of the semester too.
So we just wanted especially for the full time, so you can start
creating that sheet to, to upload, just to help.
However you want to track it as however you want to track it.
I'm kind of curious
about something they which you showed us there.
Maybe I was trying to fill in the actual form was also one here.
You don't have a place to just enter
stuff as you go unless you answer the question.
Did you finish yes or no?
Go to the next one. Right?
Correct. For the for the part timer.
It's on. It's on two different screens.
What I would recommend if you want to track as you go, just create a Google doc
or a Google spreadsheet and just just log that as you go.
And then all you'd have to do is put in numbers here of the categories,
and then,
you just do this add file at the end to it,
download it as a PDF, but you can track those hours however you like.
Okay.
It's a little different than would before we used to track on the actual place.
And you can do that.
But and for you know, since you're part time run as well,
depending on how many hours you have to do,
you might have enough hours just from signing up.
So if you I don't know if you went to answer,
if you went to in-service and you do a couple sessions,
that might be enough hours and you could just submit it through the
from the Patient Resource Center.
And that's fine too.
Actually, Rob, if I can clarify that, I might have missed her.
I was trying to fix the form.
As you're talking, everybody needs to submit the Google form.
Even if they filled out all their hours on the VRC.
I just need one place
that indicates to me all the names and all the people that have done it.
So just to clarify that just for tracking, I was talking about tracking.
So like for, for if you, if you want to use the Vision Research
Center and enter all your stuff in there, you can but you don't have to.
So but I was just saying, like so in Ron's case, I know he's part time.
If he's doing if he comes to enough training,
he could just use the Vision Resource Center and he wouldn't have to
necessarily submit a file because everything would be in the VRC.
So he would just say, I recorded all of my stuff in the VRC and hit submit.
Yeah, sorry I misheard you. Rob.
No worries, it gets a little fuzzy just in it.
Just a quick reminder how many hours,
for fall and how many hours for spring for the in-service.
It's 44 or.
Sorry. 16.
The total
for fall and spring. Correct.
Combined. Yeah,
yeah.
All right.
So am I correct
in understanding that I can just create like an Excel spreadsheet
or something
to track all of my hours and I don't have to put anything on the vision
that is correct or thing.
And then I just attach that as a file and then do this cover sheet,
the Google doc, that sounds like it's just,
aggregating the hours and saying, boom, here's the hours, boom,
here's the hours, and then see the sheet correct.
The got it. Yep.
That seems pretty.
Pretty good invention.
Yeah. Thanks. Yeah.
So we're letting people kind of choose.
We like I came up with this.
The PDF is letting letting faculty, you know, drop.
I didn't help, but I wasn't just me.
It's we're letting people choose how, they want to track it.
So if you want to use a VRC, you don't want these obviously
are all some mixture of of that.
That's fine however that but then everyone has to do this form at the end.
And just in case you don't want to create your own spreadsheet, there's one
that's linked to in the form there where it's pre formatted for you.
So we have
you know like different categories like the name and the date and everything.
It makes it super easy.
And then you it's just automatically created.
So like you open it up and it creates its own file for you.
So you don't even have to create an Excel spreadsheet or that spreadsheet.
I'm sorry.
Did you just pass it wrong?
Can you show that, please?
I'm looking for it. Where is it? Just.
It's at the very bottom. Where?
It gives you the option to upload a file.
That's right.
Yeah.
Okay. So you click on that,
it'll make a copy and your Google Drive just hit make a copy.
And this is what it looks like.
And so you can rename it whatever you want.
You're saving it in your own folder.
And then you'll just upload that there to the Google
form at the end.
But also to be clear,
this format is not required.
Good.
There's a template if you want to use it.
This is made for you.
If not, you want to do your own thing.
That's fine too.
We're really trying to lean into
the flex part of flex hours, or being as flexible as possible
to help encourage people to, simply track the hours.
We know that folks are doing the hours,
so we don't want to penalize people just because the reporting system is hard.
So we're trying to simplify the reporting system.
And so at the risk of
throwing a firebomb into this discussion,
why are we bringing our cards to
to be recorded
that have nothing to do with this if we're still doing this?
Okay.
Got it.
Yeah.
I have a question to,
none of the above.
What I'm usually consider being worthy or flex hours is part of the categories.
So, can I, when I'm going with the
with my department on fewer trips as a volunteer, unpaid.
Would that count?
Yes, absolutely.
So I would just put that as an individual activity.
Yes. Yeah. Okay.
So if it's a field trip for your department
I would put it in departmental. Okay.
And if I do give a lecture for non-for-profit organization
without any payment.
So it's individual right.
Yeah.
The key thing for flex is always that you're not getting paid for it
sure makes sense.
Thank you.
That's the big underlying.
I had a quick question, too.
This sounds great.
I we're we're recording from 2024 fall.
Right. That's when we fall time. Yes.
For full time.
So even though it's 2025, it's not like we have to do
60 hours before or 44 hours before May 31st.
I could use what I did in in fall.
Right? Correct.
It's your total hours for the academic year.
Does it what's the is there a start date?
Just, you know,
you know, I should add that.
Yeah.
So Karen that's it's
something you get used to and then you forget that's not clear.
Right. Yeah.
No it's I just wanted to make sure that's the wonderful
part of using the Google form is I can, fix it really easily.
Yeah.
Okay.
Where are we?
July 1st to June 30th?
No, that's the fiscal year.
It's the it's the academic year.
So it's the whatever the the dates of
in-service was for fall.
That's the first contract week.
I'd have to look it up.
Okay.
The dates are in there.
You just have to.
There's so much that I had to put in there that's compliance related.
It's really easy to.
Oh, right.
There you go.
So kickoff was August 22nd.
And then it says any instructional days from July 1st to June 30th.
But that's the range.
Thank you.
Yeah. Oh.
Any other questions?
Simple enough.
Just, quick question. Rob.
Yeah. Yeah.
Twice a year we fill out these because we're not full time.
Correct for. Correct. Correct.
That's it. Easy.
Yeah. Yeah.
So it's same thing you did last semester that hasn't changed.
It's it this is a new process for the for the full time.
Yeah.
And like I said as
as especially you guys here you talk to us on a fairly regular basis.
But tell your friends to like we can help at the end of the semester or so.
But it's better if they start tracking now in some way, right?
Get all your get your shit together so that we submit it at the end.
It's pretty easy to do.
Yeah, but we'll, we'll be, we'll, send out we'll probably do
another one of these, like, maybe the week before finals week.
Again, nice and short, like this.
And then we'll, we'll have drop ins throughout
throughout the,
finals week
and then the week after where people can come in at any point just to help them.
Help them get in there.
No problem.
Surely we, recorded it and, we'll send out that recording as well.
So I'm going to stop recording.